Anticipatory Action Officer - , Turkana, Kenya - International Rescue Committee

Description

Specific Responsibilities

Program Planning and Implementation:

• Develop comprehensive program/project plans, including detailed activities, budgets, timelines, and resource allocations to ensure successful implementation.
• Monitor early warning systems to come up with anticipatory action aiming at using weather, climate, and impact-based forecasts.
• Work with the community to save lives and livelihoods from disasters through strengthening early warning systems and alerts.
• Continuously supervise program/project performance against stated goals, deliverables, and budget forecasts.
• Conduct routine risk assessments and develop mitigation strategies to address potential challenges or delays.
• Ensure strict compliance with donor regulations, organizational policies, and industry best practices throughout the program lifecycle.
• Maintain accurate and up-to-date program documentation, including workplans, budgets, reports, and contract files.
• Develop work plans for specific activities e.g., Cash and voucher Assistance CVA and be responsible for the direct implementation and monitoring of activities.
• Coordinate closely with cross-functional teams, including finance, operations, and align program activities.
• Identification and mapping of partners for Anticipatory action activities.
• Carry out project plans as per agreement made with the donor, ensuring to meet the planned activities.
• Work closely with flood committees, child-led Disaster Risk Reduction DRR clubs, community leaders, and develop individual work plans.

Coordination & Representation:

• Nurture and maintain strong relationships with key program partners, including NGOs, government agencies, and research institutions.
• Collaborate with partners to develop and align detailed work plans, budgets, and monitoring frameworks for respective program components.
• Facilitate regular communication and coordination with partners to ensure seamless program implementation.
• Provide input into advocacy and lobbying approaches, outreach, and products, particularly those directly related to anticipatory action programming.

Reporting:

• Lead the preparation and submission of high-quality, comprehensive program reports according to donor schedules and requirements at different reporting intervals.
• Gather input data from other contributors to synthesize into clear and compelling reports.
• Analyze program data and performance metrics to identify trends, challenges, and areas for improvement in reporting and overall implementation.
• Respond promptly to information requests from donors, IRC leadership, and other partners.
• Develop and implement strategies to continuously enhance reporting efficiency, accuracy, and quality.

Program Monitoring:

• Coordinate closely with M&E and data staff on targeting, data collection, data systems and information management.
• Work with M&E focal point on baseline and end-line assessments. Ensure data analysis and activity overviews are written clearly for use in reporting.
• Knowledge management for the anticipatory action program, ensuring Box structures and filing are up to date and applied.

Other:

• Other duties as assigned by the supervisor to enable and develop IRC programs.

Desired Skills:

• Project Management: Ability to plan and lead projects, ensuring effective deliverance and maintaining humanitarian principles, standards, and procedures.
• Data Collection and Analysis: Proficiency in collecting reliable information about risk and vulnerability, and planning resources to act based on forecasts.
• Monitoring and Evaluation: Ability to carry out monitoring of early warning systems and anticipatory actions.
• Partnership and Collaboration: Ability to work with various partners, including government authorities, NGOs, and community leaders.
• Communication: Excellent written and verbal communication skills for report writing and coordination.
• Computer Proficiency: Proficiency in computer skills, including Microsoft Word, Excel, PowerPoint, and internet.

Minimum Qualifications:

• Bachelor's degree in business administration/management, Community Development, International Development, Environmental Science, Disaster Management, or any other relevant field with demonstrated experience in Cash based programming preferably with an International NGO.
• Minimum of 3 years of professional experience in program/project management, preferably in an international development or humanitarian context
• Demonstrated experience managing partnerships, subcontracts, and working with institutional donors.
• Excellent project management skills, including planning, budgeting, forecasting, expenditure tracking, risk mitigation.
• Outstanding written and verbal communication skills for effective cross-cultural collaboration.
• Personal qualities: promotes teamwork and coordination within and across teams, comfortable in a multi-cultural environment, very flexible and adaptable, ability to contribute across multiple activities and departments.