Consultant (Contractor services for Equipment installation and Maintenance) - Naivasha, Kenya - Sanivation

Description

ABOUT THE COMPANY

Sanivation is a social enterprise that provides cost-effective sanitation services to help realize sustainability in urbanizing communities.What does this mean?

o We turn human poop (yes human poop) into charcoal and firewood substitutes to help curb deforestation and protect the environment form untreated human waste.
o Watch more about us

We currently operate three fuel factories, two in Naivasha and one in Kakuma Refugee Camp. We have plans to scale to five more factories in the next two years.

We are a young fast-growing company with current full-time staff of 70 people, with growth to over 100 by end of 2018

We are looking for people with the following qualities:

• Ability to give and create respect for all people

• Comfort with ambiguity, risk and change; we are a startup building something completely new so the road will be bumpy and exciting

• Confidence to say the unpopular thing, raise opposing viewpoints, questions decisions made from above

JOB SUMMARY

Expanding our collaboration with NAIVAWASCO, we aim to enhance the existing plant through the Naivasha Treatment Plant Expansion (NTPx). This expansion will enable us to serve the entire non-sewered population of Naivasha and safely treat waste in a cost-effective manner.To accomplish these goals, Sanivation seeks the services of a competent technical support contractor. The contractor will perform all necessary maintenance, installations, and equipment optimization by reducing downtime through inspections and detailed preventive maintenance, as outlined below.Additional informationFirms invited to this Request for Proposal are hereby notified that no relationship can be established between the firm and Sanivation unless based on a formal written agreement or contract. This document serves solely as a solicitation of interest and a proposal for offering legal services to Sanivation. It should not be construed as an offer from Sanivation to enter into a retainer agreement for such services. Your response will be considered an offer to provide said services and not an acceptance of any offer extended by Sanivation.Submission of proposalEligible consultants should submit technical and financial proposals in an electronic format, consolidated into a single PDF document. Proposals should encompass, among other things:Statement of relevant experience, i.e., similar assignments executed or currently under execution in the last five years.Measurable goals, objectives, and methodology.Indication of availability to conduct the consultancy during March and April 2024.Supporting documents, including CVs and completion certificates, are to be attached as appendices.Qualifications / Experience RequiredElectrical and mechanical engineering certifications.10+ years of experience in electromechanical work.High professionalism and ability to work under pressure.Commitment to confidentiality.

RESPONSIBILITIES

The Purpose and ObjectivesSubject to Kenyan laws, applicable industry laws, and all relevant by-laws the consultantwill:Identify the root causes of extensive downtime, and machine breakdowns.Develop and implement a comprehensive preventive maintenance program to minimize unplanned downtime for new and existing equipmentProvide recommendations for upgrading or replacing equipment to enhance reliability and efficiency.Conduct training sessions for the in-house maintenance team on best practices and troubleshooting techniques.Develop a long-term maintenance strategy to ensure sustained operational excellence.Oversee the safe and optimized installation of new equipment, ensuring compliance with safety standards and manufacturer specifications.Scope of work The selected contractor will be responsible for the following tasks:1. Develop Annual Maintenance Plan:Audit on-site machinery and operational requirements. Work collaboratively with Sanivation's operational team to develop comprehensive maintenance plans and schedules for all equipment in the Naivasha Treatment PlantTake into consideration the specific operational requirements, manufacturers' recommendations, and industry best practices when formulating the maintenance schedules.Establish a proactive planning system that ensures optimal equipment performance, longevity, and minimal disruptions to operations.Collaborate with the site team to decide on what maintenance should be done by the site team, and what activities this consultancy should be responsible for. 2. Provide cost and recommendations on being the service provider for identified PreventiveMaintenance as decided by the annual maintenance plan:Provide a proposal with planned annual maintenance work 3. Provide a proposal for being the service provider for emergency repairs that include: Establishing a rapid response mechanism to address emergency repairs promptly and efficiently.Maintaining a 24/7 availability for emergencies, ensuring swift resolution to minimize operational disruptions.Document and report emergency repairs comprehensively, outlining the cause, resolution, and any follow-up actions required.Schedule and Deliverables 1. The successful applicant to sign an agreement with Sanivation after going through the preliminary stages of proposal review and determination. (14th February Inception Report to include, inter alia, the detailed proposed methodology, and a Work Implementation Plan. (16th February A progress report of the findings of the assessment and evaluation of the existing equipment, that provides the following by lists and description; Wearable parts by type and technical description,ConsumablesSchedules of periodic maintenance. (22nd February Upon the completion of the consultancy, the contractor will submit a comprehensive Final Report containing the following key elements: Operation protocols per machine, detailed periodic maintenance schedules & inspection checklists.Specifications and sources of wearable parts & recommended consumables for each piece of equipment.Requirements and overview plan for installation of new equipment.Proposal for annual/periodic preventive maintenance & emergency repairs. (5th March 2024) Duration The Agreement is effective from the date of assignment until March 15, 2024Payment schedule Payment of the Consultant for the provision of deliverables outlined in Clause 4 above shall be according to the following schedule:Acceptance of the Inception Report -30% Acceptance of the Initial Report -35% Acceptance of the Final Report -35% Total -100%

REQUIRED SKILLS

Mechanical drawings, Engine repair, Technical writing, Wiring diagrams, Electrical circuit technology (design, drawing), Machining (drilling, grinding, turning, etc.), Equipment and tool maintenance

REQUIRED EDUCATION

Bachelor's degree