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- As functional focal point, accountable for the correct and consistent application of policies and procedures in the assigned administrative functions through providing guidance and support to the country office or sub-office where applicable.
- Contribute to strategic planning and monitoring of administrative matters at country/sub-country level as necessary. Provides practical input on implementation of administrative guidelines, in close coordination with the head of the office, operation staff/ supervisor.
- Support the supervisor and the head of the office and update staff on administrative policies, procedures, rules, and regulations. Implement the appropriate application and interpretation of administrative rules, regulations, policies, and procedures. Brief and assist arriving and departing staff on basic administrative procedures and requirements.
- Make specific recommendations on improving systems and internal controls, planning, restructuring, and resolving sensitive issues, considering the prevailing conditions in the locality.
- Keep the supervisor abreast of potential problem areas and identify and recommend solutions. Prepares reports on administrative matters as required.
- Provide administrative support and services to sub-country (zone) offices and out-postings, where applicable, including preparation and funding of service contracts, preparations of PGMs for all administrative supplies, and guidance on administrative procedures.
- Undertake missions to field locations to review administrative arrangements and make appropriate recommendations where applicable.
- Undertake delivery and improvement in administrative support and office services, including transport services, vehicle use and maintenance, and conference and travel arrangements.
- Support the Inter-Agency Operations Management Team's approaches for enhancing UN common services to attain efficiencies and effectiveness.
- Help negotiate and administer hotel, conference, and service matters with vendors and agencies.
- As required, under the supervisor's direction, collaborate with other agencies, local authorities, and implementing partners on administrative matters, including information exchange and harmonization.
- Performs any other duties and responsibilities assigned as required.
- Oversee the management of transportation services by ensuring a schedule for vehicle use and reviewing reports on petrol usage, mileage, driver overtime, and maintenance services
- University degree in social sciences, business management, administration, finance, or any other relevant field of discipline.
- A minimum of one year of relevant professional experience in
- Developing country work experience and/or familiarity with emergency is considered an asset.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
Administrative Officer - Nairobi, Kenya - United Nations Children's Fund
Description
Job Description
Description
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Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end results.
Policy, procedures, and strategies:
Administrative support and services:
Partnership, coordination, and collaboration:
To qualify as an advocate for every child you will have:
Source:
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