Roving Secretary - Nairobi, Kenya - U.S.A Embassy Kenya

Description

ABOUT THE COMPANY

The USA embassy Kenya is a us government that seeks to offer services on behalf of the US government

JOB SUMMARY

Experience: Two years' experience in Administrative and clerical office experience is required. JOB KNOWLEDGE: Incumbent will need to have a broad knowledge of the Embassy, including all Agencies. The incumbent will interact with employees from the Embassy and other Agencies as well. Job holder must have a good general knowledge of agency correspondence and other applicable office procedures. The incumbent must be able to respond to some questions from VIP visitors and the Front Office regarding Area. Confidentiality is imperative. Must be able to interact with VIP visitors and the Front Office. Education Requirements:A High School Diploma is required.

RESPONSIBILITIES

The incumbent reports to various sections throughout the Embassy, providing intermittent administrative assistance as needed. As directed by Section Chiefs, duties include administrative functions: i.e, draft correspondence, diplomatic notes and demarches; type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings; schedule appointments; and perform other administrative support functions. Works directly under the supervision, direction of the Section Chief and indirectly reports to the Supervisory Human Resources Officer (S/HRO).

REQUIRED SKILLS

Reporting, Document and archive management, Office administration, management, Secretarial work, Office reception

REQUIRED EDUCATION

High, secondary school