Sylvance Ogada

I am a dedicated and results-driven professional with a strong background in health records and information management. With over 2 years of experience in the healthcare sector, I have honed my skills in data management, monitoring and evaluation, and research. My work has been marked by a commitment to accuracy, attention to detail, and a keen understanding of the importance of data in healthcare decision-making. My experience spans various roles, including supporting data integration initiatives, conducting data quality checks, and playing a key role in eye health research projects. I have supported CDC-funded programs, Fred Hollows Foundation, CBM, Sight savers, Operation Eye Sight, APHRC & Kenya Ministry of Health – Ophthalmic Services Unit. I take pride in my ability to handle complex responsibilities, from conducting patient assessments to ensuring ethical compliance in research.

Feb 2021 to Date Ministry of Health - Division of Ophthalmic Services Position: Health Records and Information Officer/ Asst. Project Officer/M&E Officer Key Achievements:  Improved the eye program data reporting rate from 38% in 2021 when I joined to 78.8% now. I have projected that 100% reporting will be achieved in 2025.  I did a quotation and installed the eye unit office server which was bought by an implementing partner to help in data management.  Improved data quality in most counties across the country through frequent Data Quality Assessment (DQA) and technical supportive supervision  I lobbied for the inclusion of eye health indicators into the health sector strategic plan  Coded all eye conditions in eye health policy guidelines using the ICD-11 of the International Classification of Diseases booklet. Responsibilities:  Oversee the design and distribution of medical tools and registers in line with the national monitoring and evaluation framework.  Support the integration of Kenya Master Health Facility List and Kenya Health Information Systems.  Perform data quality checks of patient metadata in the KHIS Tracker and KHIS Aggregate using the WHO data quality tool.  Support in data cleaning, approving facilities and community units in Kenya Master Health Facility List.  Draft concept notes on eHealth and digital health solutions business processes and formulation of guidelines on disclosure, confidentiality, safety, and security of health records and information.  Supported in conducting the cataract surgery outcome monitoring in three counties of Siaya, Busia, and Homabay using Electronic Cataract Surgical Outcome Monitoring (CSOM). The audit helped in informing the success rate of cataract surgery among patients in the mentioned counties and the age distribution of the operated patients.  Supported the generation of monthly reports on the Kenya Health Sector Strategic Plan [KHSSP/UHC] core Indicators, quarterly bulletins, and annual statistical reports from KHIS on a real-time basis. The reports informed departments’ decisionmaking including recruitment and financing.  Conducted data quality audits (DQA) in thirty counties in the MOH 204B registers to determine the discrepancies of eye health data over-reporting and under-reporting in county health facilities. The DQA helped the county's Ministry of Health in planning and fair distribution of resources.  Supported the operationalization of partners' work plans like Fred Hollows Foundation, C.B.M. Global, C.B.M International Sight Savers, etc. The collaboration helped in improving the eye health uptake and eye data reporting rate in select facilities and Counties.  As a member of the National Technical Eye Health Working Group, I participated in the development of standard operating procedures (SOPs), MOH data collection tools, strategic plans, eye health policy documents, and scope of practice for eye care workers among others. Jun - Sept 2023 Christian Blind Mission Position: Research Assistant-Rapid Assessment on Avoidable Blindness (RAAB 7 Responsibilities:  Took visual acuity of patients using PEEK vision software  Assessed patients aged 50 and above within my cluster for any eye-related problem  Gave out readers to study participants who have vision problems  Examined 50 patients daily on eye-related complications  Referred serious cases to the nearest eye clinic for proper attention  Followed up on the progress of the referred patients  Ensured that the research adheres to ethical guidelines and that participants' rights and privacy are respected  Prepared detailed and well-structured reports summarizing the research findings. Apr - May 2023 African Population and Health Research Centre Position: Research Assistant-Kenya Abortion Study/Health Facility Study Responsibilities:  Recruited health facility professionals knowledgeable of Post-Abortion Care (PAC) at each selected health facility.  Obtained and documented informed consent from the study participants before involvement in the interviews.  Conducted interviews with all recruited health facility professionals who have consented.  Reviewed collected data to ensure all questions were completed before online submission. Other Positions Held  May - Jun 2023: Quantitative Research Supervisor (Prospective Morbidity Survey)at African Population and Health Research Centre  Jan - Dec 2020: M&E Assistant at Koinonia Community Kenya  Jan - Dec 2019: Field Officer at The Green Leaf Foundation  Jan - Dec 2017: Data Assistant-Internship at Jaramogi Oginga Odinga Teaching and Referral Hospital

Education 

2015 - 2018 Bachelor of Science in Health Records and Information Management Kenyatta University 

2008 - 2012 Kenya Certificate of Secondary Education 

Nyabondo High School 

Professional Qualifications 

 Jun 2023: Certificate in Supportive Supervision Data Management and Use; Immunization Academy

  Oct - Dec 2022: Certificate in Planning for Monitoring and Evaluation; Philanthropy University 

 Aug - Sept 2022: Certificate in Responsible Conduct of Research; College of Ophthalmology for Eastern, Central, and Southern Africa (COECSA) 

 Sept - Nov 2018: Growing Leadership Development and Mentorship; Kenyatta University