japheth kiage

1. Ensure collation of Department’s budget proposals from members and timely preparation of the annual Division’s budget and/or revision of the same. 
2. Ensure timely issuance of instructions forwarding the requisite documents to Legal Services department for drafting of contract.
3. Coordinate contract negotiations between the Authority and external parties.
4. Coordinate contract signing between parties to the Authority’s procurement contracts
5. Participate in the Authority’s Contract Implementation Teams as appointed and as a supply Chain Management expert.
6. Participate in the Authority’s Universal Service Fund projects implementation

1. c
2. Facilitate in raising and issuance of Purchase Orders and follow up with order progression
3. Development of procurement contracts in line with the Director General’s approval, Tender Document, bid document and any other relevant information.
4. Coordinate the review of Procurement draft contracts by Legal Services department, the User departments and for suppliers (external parties).
5. Coordinate Execution of Procurement Contracts (triplicate), forward the original contract to the supplier/ Consultant/Contractor/Service Provider, Legal Services Department and circulate copy of the signed contract to user department for implementation and Finance & Accounts for payment referencing
6. Create and maintain CA’s contracts database 
7. Collate and consolidate monthly Project Progress reports for onward transmission to the Director General for information as required.
8. Secretary to the Tender evaluation committees as and when appointed by the Accounting Officer.
9. Prepare and monitor the Department’s budgets and 
10. Prepare a consolidated Corporate Annual Procurement Plan for the Authority 
11. Consolidate the Universal Service Fund procurement plans and submit for Approval
12. Timely upload of Authority’s contracts of over Kshs 500,000 and above in the Public Procurement Information Portal (PPIP) and Website  on a quarterly basis

The job holder may be called upon to 

1. Perform the duties of the office of the Principal Officer /Orders and Contracts Progression
2. Participate in Authority’s committees as and when requested