Jacqueline Gathu

Planning, Organizing, prioritizing work and carrying out assignments in an effective and efficient manner are inherent traits that are fine-tuned through hands-on experience. 

As you will notice in the enclosed résumé, I have an extensive ability in various administration roles. My individuality and personality portray me as a dynamic individual having strong interpersonal and communication skills and one who is self-motivated with the ability to work under pressure and meet deadlines and lastly has potential for professional growth.

In professional achievements over the years, I have shown initiative, creativity in problem solving and a commitment to building consensus and excellence throughout my work profile and in a variety of settings

Administration

• Managing the Group insurance policies – (medical and general assets).
• Enrolment of staff into the medical schemes and assisting in the cases of arising medical issues and emergencies.
• Assisting the CFO in reviewing the (non-medical) Group insurance.
• Assist with travel, hotel, airport transfers and other arrangements for staff and visitors.
• Flight bookings on the Amadeus online booking tool and coordinating with travel agencies.
• Maintaining and managing Company mastersheets – compliance library, medical records, immigration and emergency contacts.
• Facilitation process for work permits/alien card issuance for expatriates.
• Preparing expense claim forms for payment.

Executive Support

• Support the Board and Maris Executive Team with travel, hotel booking and other arrangements
• Assist in preparing meeting agendas and supporting materials for distribution
• Assist the General Managers and Executive Team with upcoming requests.

Human Resources

• Assist in running recruitment process for General Employees of Maris Kenya, advertise vacancies and manage the interviewing of applicants with the Line Manager for the position.
• Preparation of offer letters and employment contracts for employees.
• Maintaining online and hard copy records for employees including General Managers and Maris executives, updating the employee master files.
• Assist employees with international working requirements, those travelling with business and new arrivals to a country e.g. visas, work permits, contact details, insurance etc.
• Update welcome packs, staff handbook policies and other HR documents.
• Update colleagues about any news regarding travel requirements and restrictions with regards to visas and health restrictions.
• Assist Maris employees with work matters, personal problems etc.
• Maintaining/managing the leave tracker for employees.
• Managing and updating staff files and HR templates.

Company Secretarial

• Assist in the review of the Maris Business Integrity policy.
• Support the Group Finance Manager with holding company changes.
• Assist with the Group banking (bank accounts set up, change of signatories, money deposits and any other banking issues).
• Assist with document signing from various of the Group companies, using HelloSign.

Acquired Human Resources skills