About irene mbivya:
I am an holder of Master of Art in Leadership major Business and Entrepreneurship and also Bachelor of Commerce major Human Resource Management. I have over 15years of experience in Administration and I can work well without supervision and ensure set work timelines are adhered to.
Experience
WORK EXPERIENCE
Nov 2016 to Oct 2017
Jubilee Party
Executive Secretary
Duties and Responsibilities
- Organized internal and external meetings, handled the Executive Director's mail, calendar, and priority-setting tasks.
- Offered the Executive Director high-level administrative support and assistance.
- Completed clerical and administrative duties for senior employees, including writing letters, memos, invoices, reports, and other documents.
- On behalf of the Executive Director, received all incoming correspondence or memos, examined their content, and forwarded them to the appropriate employees and/or departments.
- Maintained office files, placed supply orders, and carried out fundamental bookkeeping.
- I recruited, interviewed, hired, and trained the department's junior administrative staff.
- Sourced for vendors and suppliers to obtain quotes, supplies, and to keep track of the office inventory.
- Made travel arrangements for in-office professionals and any special visitors we received to our offices.
Apr 2015 – Sep 2016
The National Alliance (TNA)
Executive Secretary and P.A to the Executive Director
Duties and Responsibilities
- Conducted research, created meeting agendas and workshop schedules, and organized meetings and workshops.
- Maintained accurate notes of conversations and decisions made at internal or external workshops and meetings, as well as an accessible filing system for quick access.
- Conducted research, gathered information, and created documentation in response to the Executive Director's requests.
- Performed general clerical tasks, such as filing, photocopying, scanning, and emailing, among others.
- Organized internal and external meetings, handled the Executive Director's mail, calendar, and priority-setting tasks.
- Closely coordinated press releases from the Executive Director and Secretary General, including media contacts, with the advocacy and information focal points.
- Maintained the secrecy of all verbal, written, and electronic communications while recognizing the sensitivity of particular information.
- The Party's Rapporteur.
Nov 2013 – Feb 2014
Jeikans Holdings Ltd
Administrator
Duties and Responsibilities
- Managed the Payroll, attendance records, employee contracts, staff annual leave and sick leave.
- Liaised and advised clients/tenants on behalf of the Director.
- Induction of new staff by issuing offer letters, employment contracts, job description and onboarding.
- Ensured compliance with Labour Laws and Statutory requirements i.e. PAYE, NSSF both online and manually.
- Prepared monthly cash position and bank reconciliations.
- Maintained all real estate and employment records for the Organization.
- Performed secretarial duties which involved making and receiving calls on behalf of the Organization. typing letters, and organising dispatch for outgoing correspondence.
- Managed information which entailed filling and sorting out incoming and outgoing correspondence.
OTHER ROLES HELD
Apr 2006 – Sep 2013: Kenya African National Union (KANU)
Role Executive Secretary
Feb 2002 – Mar 2006: Powerware Systems Ltd
Role Secretary
Jan 1997 – Jan 2001: S.N. Ngare & Company Advocates
Role Secretary
Education
EDUCATION
2019 - 2023 Pan Africa Christian University
Master of Art in Leadership
2013 - 2017 KCA University
Bachelor of Commerce in Human Resource Management
CERTFICATIONS
2011 - 2012 Africa Leadership Bible Institute
Certificate in Christian Leadership
2007 Graffins College
Diploma in Customer Care Service
1993 - 1995 Temple College
Certificate in Secretarial
OTHER QUALIFICATIONS AND SKILLS
- Head of the Choir Department in my church from 2003 to 2007
- Book Editing i.e. Next Level Praise & I Refuse to Stagnate by Ben Achero.
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