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    • Administration Support - Nairobi - Nathan HR Human Resources

    Nathan HR Human Resources
    Nathan HR Human Resources Nairobi

    2 weeks ago

    Default job background
    Description

    Administrative Support Specialist

    We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist.

    This is an exciting opportunity for someone who excels in providing administrative assistance, supporting data-driven decision-making, and ensuring smooth day-to-day operations within the department.

    Key Responsibilities:

    • Provide administrative support, including scheduling meetings, managing communications, and maintaining office records.
    • Create, update, and maintain Excel spreadsheets, ensuring data accuracy and consistency.
    • Analyze data using Excel functions such as VLOOKUP, PivotTables, and conditional formatting.
    • Assist in preparing detailed reports, charts, and graphs to help visualize data insights.
    • Manage and organize electronic files, records, and databases to ensure easy access and retrieval of information.
    • Coordinate with other team members to gather, compile, and analyze data for special projects.
    • Ensure timely submission of reports and documents to relevant stakeholders.
    • Identify data trends and anomalies, providing insights and recommendations where appropriate.
    • Support budget tracking, expense reporting, and financial analysis, as needed.
    • Perform general office duties, such as managing correspondence, ordering supplies, and maintaining inventory.
    • Assist with the development and implementation of new processes and systems to improve workflow efficiency.

    Requirements:

    • Proven experience in an administrative support role or similar position.
    • Advanced proficiency in Microsoft Excel (PivotTables, VLOOKUP, Macros, and complex formulas).
    • Strong data analysis skills and the ability to interpret and present data effectively.
    • Familiarity with data visualization tools and techniques.
    • Excellent organizational and time-management abilities.
    • Strong communication skills, both written and verbal.
    • High attention to detail and accuracy.
    • Ability to work independently and as part of a team in a fast-paced environment.
    • Strong problem-solving skills and a proactive approach to tasks.

    Preferred Qualifications:

    • Familiarity with other Microsoft Office applications (Word, PowerPoint, Outlook).
    • Knowledge of database management systems or data analysis software (e.g., SQL, Tableau, Power BI).
    • Prior experience in a similar role.

    Estimated Salary: $60,000 - $80,000 per year, depending on qualifications and experience.

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