Executive Assistant to the CEO - Nairobi

Job summary

Act as the primary point of contact for the CEO, managing incoming communications, scheduling meetings, and coordinating appointments on their behalf.

Responsibilities

• Arrange complex travel itineraries, including flights, accommodations, transportation, and visas, ensuring seamless logistics for domestic and international trips.
• Prepare and edit correspondence, presentations, and reports for the CEO, maintaining confidentiality and professionalism at all times.
• Translate documents, emails, and other communications from English to French and vice versa, ensuring accurate and clear communication with French-speaking stakeholders.
• Coordinate and facilitate meetings, conferences, and events attended by the CEO, including agenda preparation, venue booking, catering, and audiovisual setup.
• Manage the CEO's calendar, prioritizing meetings and appointments based on business objectives, deadlines, and strategic priorities.
• Anticipate the CEO's needs and proactively handle administrative tasks, such as expense reporting, invoice processing, and file management.
• Liaise with internal departments, external partners, and clients on behalf of the CEO, maintaining positive relationships and ensuring timely follow-up on action items.
• Conduct research and gather information on various topics as requested by the CEO, providing insights and recommendations to support decision-making.
• Handle confidential and sensitive information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.

Job description