Executive Assistant - Nairobi
16 hours ago
Job description
JOB INFORMATIONJob TitleExecutive AssistantReports to (Job Title)CEODepartmentExecutive Office LocationNairobi CountryKenya PURPOSE OF THE JOBTo provide high-level administrative, operational, and coordination support to the CEO and CFO to enable effective decision-making, prioritization, and execution of organizational priorities while ensuring confidentiality, efficiency, and consistency in day-to-day operations.
ResponsibilityExecutive Partnership & TrustAct as a trusted partner to the CEO and CFO, ensuring priorities are clearly organized, followed through, and executed with discipline
Handle sensitive information and leadership interactions with the highest level of discretion, judgement, and professionalism
Executive Operations & Continuous Improvement
Prepare executive materials, correspondence, and reports that support informed decision-making and leadership effectiveness
Track leadership action items, deadlines, and key deliverables, providing clear status updates and reminders to ensure closure
Stakeholder Experience & Representation
Curate exceptional experiences for visiting, partners, and board members, ensuring SPOUTS is represented at its best
Serve as a professional first point of contact for internal and external stakeholders, enabling clear, timely, and respectful communication
Calendar, Travel & Priority Management
Own the executive calendars and travel logistics, optimizing time, sequencing commitments, and anticipating conflicts before they arise
Coordinate end-to-end travel, visas, accommodation, and itineraries to ensure seamless leadership mobility
Culture, Leadership & Strategic Support
Support leadership-led culture initiatives such as town halls, off-sites, and team cohesion activities that strengthen organizational alignment
Contribute to strategic and special projects by coordinating inputs, tracking actions, and ensuring delivery under tight timelines
Functional Strategic Coordination & Carbon knowledge awareness
Support the achievement of strategic initiatives by coordinating cross-departmental tasks and tracking project progress
Develop a working understanding of the carbon business model and its role within Spouts' operations
JOB DIMENSIONSGeographical scopeSpouts Global. To be located in Nairobi. REQUIREMENTS QualificationsBachelor's degree in Business Administration, Management, Communications, or related fieldRequiredProfessional certification in Executive Assistance, Project Management, or AdministrationPreferredAdvanced proficiency in Microsoft Office Suite / Google Workspace and other collaboration tools like SlackRequiredExperienceExecutive or senior administrative support to C-suite orsenior leadership4 yearsManaging complex calendars, travel logistics, and senior stakeholder coordination in a fast-paced environment3 yearsLanguagesEnglishNative SwahiliAdded advantage
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