ZACHAYO OCHIENG

I am an accounting and finance professional with over 5 years of experience working in different sectors which include the public sector, education institutions, manufacturing sector and financial institutions. My skills and competencies include but are not limited to; accounting, forecasting, credit management, financial management and analysis and handling tax and statutory deductions. A summary of the roles I have handled in the course of my engagements includes handling credit control management for customer accounts, provisioning for bad debt, prepare financial statements, preparing monthly trial balance and final accounts and supporting monthly management account processes including variance analysis. Possessing a keen to detail and a passion for learning on the job, I am now seeking a position where my skills in finance and accounting can contribute to bringing about proficiency in the accounts or finance department.

Accounts Receivables Accountant

Tata Chemical Magadi Ltd (TCML); August 2018 to date

Duties and Responsibilities

• Follow up on, collect and allocate payments against invoices in SAP.
• Perform customer account reconciliations for local and export customers.
• Credit control management for customer accounts as approved in credit committee.
• Maintaining credit terms for customers in the system approved by credit committee.
• Managing weekly circulation of key account customer statements of accounts.
• Analysis of weekly aged debtors and circulation to the credit committee and sales team. 
• Reconciling the control account (receivable GL) to the aging analysis, banks reconciliations.
• Make written and telephonic correspondence regarding queries, invoice dispute resolutions, remittances, and WHT certificates.
• Contact our bank to ensure timely banking of current and postdated cheques.
• Timely customer order release, raise credit notes (commissions) and debit note.
• Provisioning for bad debt and ensuring write-off and write-backs workings are ready
• Answer to internal and external audit queries related to receivables (debts and customers).
• Reconciliation of intercompany accounts, petty cash management (USD), cash flow projection – inflow.
• Maintenance of cashbook and entries posting to general ledger in ERP (SAP).
• Provide backup support to other groups in the accounting department and periodic reports, statutory payments (PAYE, NSSF, NHIF, NITA and loans).
• Participating in month end stock take at various depots,
• Follow up payment of claims from the Insurance company.
• Maintain company or staff motor vehicle register.
• Facilitate company or staff motor vehicle insurance claims.
• Initiate transfer and discharge of logbook in the TIMS/NTSA account.
• Booking of company vehicles for annual inspection in the TIMS/NTSA account.

Accounts Receivables at Magadi Soda School – Tata Chemicals Magadi Ltd.

Duties and Responsibilities 

• Reconciliation of school revenue (School system vs SAP), 
• Invoicing of fees per term, and follow up on the fee balances, 
• Respond to any queries raised by parents on fees related matters, 
• Prepare financial statements for the school, 
• Advise the principal on the financial matters relating the school, 
• Follow up on any discrepancies on invoices of school suppliers and process payment for vendors to the school,
• Participate in annual budget process,
• Variance analysis (Price and Fixed cost) for the school cost center,
• Preparing lead asset schedules,
• Inventory control and stock counts,
• Assist in the developing and maintenance of systems to improve financial reporting.

Accounts Receivables at Magadi Hospital – Tata Chemicals Magadi Ltd.

Duties and Responsibilities 

• Reconciliation of hospital revenue (mpesa and banks) in hospital system vs sap,
• Reconciliation of physical stock at the hospital and the hospital system,
• Provide monthly hospital medical return reports – personal accounts and contractors, and accruals, total expenses incurred by TCML on external and internal medication for employees,
• Participate in annual budgeting for the hospital, 
• Advise the senior medical officer on customer accounts that are above the credit limits and block upon notification.
• Following up and reconciliation of NHIF rebates and capitation payments, 
• Ensure timely submission of NHIF E-claims, 
• Create and maintain credit limits for the credit customers in the hospital system in line with the HR policy,
• Answer to queries relating to discrepancies in invoices,
• Write up for the expired drugs to be written off,
• Prepare invoices for vendors for payments,
• Follow up on discrepancies on vendors invoices (hospitals and doctors),
• Assist in the developing and maintenance of systems to improve financial reporting.

Key Achievements

• Gained an MD recognition award – stock management at Magadi Hospital
• Innovation of bank guaranty control tool in SAP
• Formulation of TCML dormant accounts policy

• Bachelor in Business Administration- Finance- Maseno University; 2011 -2014
• Kenya Certificate of Secondary Education- Homabay High School; 2007 – 2010 
• CPA Section II