Valerian Achieng

Office Administrator Assistant                                                                                              July 2022- Date          

Platinum Credit

·        Managing the office, company assets, representing the company and responding to all the clients’ queries appropriately ensuring they are answered in a timely manner.

·        Managing documents and files and forwarding them for archiving when needed for easy access in the future.

·        Implementing office workflow procedures including vendor relationship management to ensure maximum efficiency.

·        Inventory management of office supplies and ensuring timely replacements so that work flows uninterrupted.

·        Attending and responding to customer enquiries ensuring any issues are resolved as well as explaining to walk in customers about company products and thus ensuring customer satisfaction.

·        Recording incoming and outgoing loan application forms at the reception in the loan application form book register and creating in loan management system which ensures consistency in work flow.

·        Spearheading the verification of loan application forms by ensuring application forms are duly filled and all relevant documents attached thus eliminating errors.

·        Managing operations including conducting preventive maintenance of equipment, calling for repairs, and maintaining equipment inventories thus reducing expenditure for acquiring new equipment.

Procurement Assistant                                                                                             May 2019 – Dec 2019             

International Maize and Wheat Improvement Centre

·        Executed plans and strategies which ensured all project procurement needs were met on time in accordance CIMMYT and donors’ standards.

·        Implemented the procurement process with integrity including quotation, negotiation, award and management of supply and service contracts.

·        Oversaw operational activities which included issuing tenders, evaluating offers and negotiating/awarding contracts following set standard processes.

·        Prepared, reviewed and updated procurement, warehousing, transport and distribution plans which ensured effective supply chain planning to support program implementation.

·        Analyzed procurements and produced updated price lists for frequently procured supplies and services on a quarterly basis to ensure expenditures were within the budget.

·        Reviewed all requisitions for accuracy, completeness and approval signatures thus minimizing errors.

·        Maintained all supporting documentation and requisite authorizations in accordance with CIMMYT rules and regulations throughout the procurement process.

·        Collated information and drafted appropriate responses to recommendations to support auditing of procurement activities and ensured conformity with compliance rules.

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Procurement Intern                                                                                         July 2017 – April 2019               

International Maize and Wheat Improvement Centre

·        Spearheaded the preparation of annual procurement and disposal plans which informed the decision making process.

·        Identified all potential suppliers available in the market and developed prequalified suppliers list for all major item categories which saved on time.

·        Conducted the entire procurement process which included preparation of tender documents, identification of potential suppliers, evaluation of tenders and preparation of contracts.

·        Reviewed and analyzed all suppliers, price options and negotiated the best deal for pricing and supply contracts.

·        Coordinated transportation, stock control, warehousing and ensured structures were in place to monitor flow of materials to the areas where the projects were being implemented.

·        Prepared documents for customs clearance of all overseas orders up to predetermined limit in line with the Kenyan laws.

·        Handled relationships with vendors, suppliers and contractors that facilitated smooth flow of services to projects.

Procurement Assistant (Attaché)                                                       June 2016 – September 2016.                       

International Maize and Wheat Improvement Centre

·        Conducted price surveys and maintained a price list for routinely purchased items from preferred vendors and ensured prices charged by the suppliers were the market prices maximizing company revenue.

·        Implemented strategic procurement including sourcing strategies, supplier selection and evaluation, quality management, customer relationship management and performance measurement which increased efficiency of work.

·        Managed general store functions, received and issued goods and maintained records of stock levels in the store preventing losses.

·        Handled relations with vendors, suppliers and contractors that facilitated smooth flow of services to projects.

·        Attended inspection and acceptance committee meetings which ensured the quality of goods were as requested.

·        Maintained files and records for all procurement processes, tenders, evaluations, contracts, purchase orders and all correspondences relating to the procurement. Attended tender evaluation, tender opening meetings and prepared minutes on the same.

Bachelor of Purchasing and Supplies Management                                      May 2014 –June 2018

Jomo Kenyatta University of Agriculture and Technology

Diploma in Business Management                                                              May 2011–Dec 2013

Maasai Mara University