Neema Nyarega

Hello! I'm your dedicated virtual assistant, designed to simplify your life and enhance your productivity. I have a passion for organization and a knack for problem-solving, I'm here to streamline tasks, answer questions, and provide support so you can focus on what truly matters. Let's work together to make your day-to-day easier and more efficient.

Sep 2018 - July 2019

Space and Style Ltd l Procurement Officer

Managing alliances and relationships with both International and local Suppliers.

Facilitating procurement processes to ensure timely delivery of quality goods works and services.

Delivery of procurement Key Performance Indicators i.e. compliance management, Payment term extensions, Cost targets, and Innovation delivery.

Lead and support supplier negotiations.

Liaising closely on documentation with shipping/freight forwarding agents for timely import and export delivery and receipt of imported items.

Verify import documentation for a smooth clearance process.

Tracking all imports until delivery is done.

Advising the user departments on possible cost-cutting measures to prevent over-expenditure. 

Chair stock meetings.

Track key projects and purchases through reports to our international suppliers and internal customers to ensure a smooth flow of operations.

Contract Management and market analysis

In conjunction with administration, we organized marketing and exhibit events.

Organize fundi workshops in Mombasa, Juja, Nairobi, Kisumu for our product installations. 

Facilitated end-year office parties and internal trainings.

Achievements: Cost reduction on demurrage charges to zero within the first quarter of 2019

Jan 2012 - Sep 2016

Coptic Hope Centre for Infection Control Procurement Officer

Communicated with vendors to request for Quotations, Tenders, and Proposals, discuss new products, supplier agreements, proposals, delayed payments and settle disputes.

Established and negotiated contract terms and conditions, managing supplier relationships. 

Contacted vendors to solicit bids, for periodic evaluation and obtain availability and product/service information.

Market analysis for new suppliers, products, pricing for short and long-term needs, vetting carefully to determine capacity to meet strict requirements.

Monitored contractual agreements and reviewed procurement documentation for payment.Worked with suppliers to expedite deliveries, resolve shortages, and manage other routine or complex issues

Maintained, and prepared to purchase files to ensure all documents were kept current and complete.

Formulation and Development of Purchasing procedures in line with Centre for Disease Control and Prevention (CDC) donor requirements and protocol.

Preparation of periodic reports to finance for quarterly donor reports. 

Facilitated travel for staff through booking agents.

Representing the Procurement Manager in departmental meetings

Achievements: Streamlined the procurement processes at Coptic Hope Centre, which is currently being implemented. This greatly improved the service delivery due to the timely delivery of the organization’s needs.

Jul 2011 - Dec 2011

Multimedia University l Procurement Assistant

Issuing Store Items to the Hotel, Clubhouse, Administration, Main Kitchen, Receiving Stock against stipulated specifications

Stock Taking Tender Opening

Quotation Evaluation

Updating and maintaining records in the system Follow up on all correspondence

Sending and Issuing Requests for Quotations Assist in administrative duties

Achievement: Strengthened supplier-customer relationship at Multimedia University.

March 2011 - May 2011

World VisionKenyal Procurement Intern

Sourcing of quotations 

Quotation  Analysis 

Inspection of goods/services 

Bid analysis and evaluation 

Processing of purchase ordersReceiving of goods

Tracking tool of LPO’s

Feb 2007 - July 2007

Law Africa Publishing    Intern

Record Keeping and updating of data 

Reviewing and updating Law books. 

Offering computer services; typesetting. 

Customer service Attendant.

2020-2021

Diploma in Procurement and Supply

Chartered Institute of Purchasing and Supplies (CIPS)

2007-2011

Bachelor of Commerce Degree in Procurement and Logistics

Daystar University