Lucy Gutura

An Executive Assistant with more than 15 years of experience in executive and administrative tasks. A team member with organizational skills, attentionto detail and experience in Microsoft Office.Delivers accurate, error free work meeting strict standards.

Alwaysready to take on challenging assignments, help others and exceed expectations.

Jan 2011 to date       :    Manohar Lall & Rai, Certified Public Accountants (K) 

Position                    :    Executive Assistant

• Maintain variousrecords and documents for partners and managers
• Providing administrative support to the organization.
• Coordinate travelarrangements
• Organizing and preparing for the meetings between partners, managersand clients.
• Providing generalsupport to visitors
• Making and receiving telephone calls and directing them to executives
• Printing, photocopying and scanningdocuments on behalfof partners.
• Taking messagesfrom clients and relaying them to relevant personspromptly.
• Training and mentoring junior administrative team members in procedures. 

Jul 2006 to Dec 2010   :    Manohar Lall & Rai, Certified Public Accountants (K) 

Position                          :    Senior Administrative Assistant

RESPONSIBILITIES:

• Administrative support to managers and other staff members 
• Arranging meetings and appointments
• Supervising and delegating tasks to administrative team 
• Proofreading and modifying documents such as correspondence, reports and emails.
• Developing and maintaining effective filing system for the management and clients 
• Maintaining and updating employees’ personal files and clients’ database.
• Booking flights for partners, managers and other staff
• Creating spreadsheets and presentations
• Welcoming and providing general support to clients
• Maintaining and updating employees leave schedules

Jul 2006 to Dec 2010   :    Manohar Lall & Rai, Certified Public Accountants (K) 

Position                           :    Senior Administrative Assistant

RESPONSIBILITIES:

• Administrative support to managers and other staff members 
• Arranging meetings and appointments
• Supervising and delegating tasks to administrative team 
• Proofreading and modifying documents such as correspondence, reports and emails.
• Developing and maintaining effective filing system for the management and clients 
• Maintaining and updating employees’ personal files and clients’ database.
• Booking flights for partners, managers and other staff
• Creating spreadsheets and presentations
• Welcoming and providing general support to clients
• Maintaining and updating employees leave schedules

Period:                          July 2011 to June 2013     

Institute:                       Kenya Institute of Management   

Qualification                High Diploma in Business Management 

Period:                         January 2011 to June 2011   

Institute:                       Kenya Institute of Management          

Qualification                Certificate in Business Management

Period:                         January 2000 to March 2001 

Institute:                       Reeswood Secretarial College 

Level:                          Secretarial III

• English for Business Communication III
• Office Procedures II
• Business Studies II
• Book Keeping III
• Shorthand 100 WPM                                                                       
• Typewriting III